Recruitment privacy notice
At CBG Konsult & Information AB (hereinafter "CBG," "we," "us," or "our") and its subsidiaries, we are committed to your privacy and protecting your personal data in accordance with applicable data protection laws. This privacy notice outlines how we handle your personal data using TeamTailor AB’s system (“Service”) for recruitment purposes. It also details your rights regarding your personal data.
Scope
This privacy notice applies to:
- Individuals applying for an advertised job vacancy or freelance language-related assignment,
- Individuals making spontaneous applications to join CBG’s talent database for future opportunities, and/or
- Individuals whose CV have been submitted by third-party recruitment companies.
Personal data refers to information that, individually or in combination with other information, can be used to identify a natural person or individual. Examples include, but are not limited to name, address, date of birth, personal identification or coordination number, postal address, email address, telephone number, IP address,
photo or film.
Data controller
The CBG entity to which you submit your application acts as the data controller for your personal data. CBG licenses the Service from TeamTailor AB (Östgötagatan 16, 116 21 Stockholm, Sweden), which manages the Service on our behalf for all entities.
Collection of personal data
We collect the personal data that you provide through the Service, accessed via our website www.cbg.com or LinkedIn. This includes your name, email address, phone number, CV, cover letter, reference details, and certificates.
We may also gather information from other sources, like websites, if we think your profile might fit current or future vacancies. This is known as sourcing and may include photos or articles.
Purposes of processing
We process your personal data solely for recruitment and selection purposes. The Service allows us to manage your application for specific roles and contact you accordingly. For spontaneous applications, your data is added to our talent database, enabling us to contact you about future opportunities.
Lawfulness of processing
When you apply for an advertised job or assignment, we process your personal data based on our legitimate interests. These interests are necessary for us to assess your suitability for the role and to make informed hiring decisions, while ensuring the recruitment process is fair and efficient.
For spontaneous applications to join our talent pool, we process your personal data based on the consent you provide when submitting your CV and other information. You may withdraw your consent at any time in the Service.
If your CV has been submitted by a third-party recruitment agency, we process your personal data based on our legitimate interests in managing our recruitment process and evaluating candidates. We also expect the recruitment agency to have obtained your consent or ensured another valid legal basis for sharing your data with us.
How we share your personal data
Within CBG: Only employees involved in recruitment have access to your data for recruitment purposes.
Third-party service providers: TeamTailor may access your personal data as necessary but cannot share it without our permission. We may also work with other third parties, which is always governed by data processing agreements.
Governmental authorities: We may disclose your data if required by law.
International data transfers
Your personal data may be transferred among CBG entities, in compliance with legal requirements and only for the stated purposes. All entities adhere to the same security protocols. Transfers outside the EU/EAA rely on:
- Transfer to countries recognized by the European Commission as having adequate data protection, or
- Standard contract clauses approved by the European Commission
Data retention
We retain your personal data as long as necessary for recruitment or legal obligations. If you are employed, your data becomes part of your personnel file. Non-employed applicants' data may be retained for future consideration, unless you request otherwise by contacting the Service.
Data security
We have implemented appropriate technical measures to protect your personal data against:
- Unauthorized access
- Improper use or disclosure
- Unlawful destruction or accidental loss
All staff and third parties processing data are obliged to respect the confidentiality of your data.
Your rights
You have the right to exercise a number of rights regarding our processing of your personal data, including:
Withdraw consent: Stop processing based on consent at any time, unless a legitimate basis exists.
Access: Request access to your data, including processing details and recipients.
Rectification: Correct inaccurate or incomplete data.
Erasure: Request data deletion when not necessary or consent is withdrawn.
Restriction: Request processing restriction in certain situations, e.g., for data accuracy verification.
Data portability: Receive your data in a structured format or have it transferred to another controller.
Objection: Object to processing based on legitimate interests, unless overriding grounds exist.
Complaint: Lodge complaints with supervisory authorities.
To exercise your rights, please contact us at dataprotection@cbg.com.
Cookies
The Service may use cookies to enhance your experience and gather usage statistics. Cookies are text files stored in your device's internet browser. For more information please read TeamTailor AB’s cookie policy.
How to contact us
For privacy concerns or suspected breaches, contact us at dataprotection@cbg.com or via regular post to:
CBG Konsult & Information AB, Box 1036, 172 21 SUNDBYBERG, Sweden.
Changes to our privacy notice
We may update this privacy notice at any time. The latest version will always be available through the Service.
